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HR Informatics Support

HR Web Page authoring

Index:

Introduction:

This is the documentation for how to create and publish pages on the HR Web site.  It is essential that these steps are followed for the creation of every page on the site so that the page is accessible, maintainable and shares the Human Resource Web look and feel.

Useful Links:

This tutorial assumes prior knowledge of Microsoft Office Sharepoint Designer and publishing on the CERN web.  If you are not already familiar with these then you may find the following links useful:

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Starting Microsft Office SharePoint Designer 2007 :

Microsft Office SharePoint Designer 2007 is part of the Office 2007 at CERN . This version is supported by the Web Services. It is available from the NICE Start menu within Microsoft Office if your computer has Office 2007 installed.

NICE users can start SharePoint Designer  from the "Programs" menu.

If you are not using a NICE computer (e.g. Linux, Mac, or working from home) you can use the Windows Terminal Services to connect to the NICE environment and use Sharepoint Designer (click on "Start", "All Programs", "Microsoft Office" and then open "Microsoft Office SharePoint Designer 2007".).

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Opening the site:

Once SharePoint Designer has started, you can open your web site

General Information \\cern.ch\dfs\Websites\h\hr-info
Career \\cern.ch\dfs\Websites\hr-career
Official Documents \\cern.ch\dfs\Websites\hr-docs
Recruitment \\cern.ch\dfs\Websites\hr-recruit
Services \\cern.ch\dfs\Websites\hr-services
Training \\cern.ch\dfs\Websites\h\hr-training

Open the site:

 

 

 

 


Opening your web site for editing using SharePoint Designer

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Creating a new page:

Every page on the site has to be created using the standard Human Resource template.

  • File -> New... -> From existing page ...

  • go to the folder "templates"

  • choose e.g. generalinfo.dwt for an English page or generalinfo_fr.dwt for a French one

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Applying a template to an existing page:

You can also apply the template to an existing page or change e.g. the English with the French one:

  • Select page in the "Folder List"

  • Format -> Dynamic Web Template -> Attach Dynamic Web Template ...

  • go to the folder "templates"

  • choose e.g. generalinfo.dwt for an English page or generalinfo_fr.dwt for a French one

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Page naming:

All pages should be named with the ".asp" extension. This is very important as otherwise some features like the "english | français" flagging will not work.

All pages written in French should have names ending in  "_fr.asp".  If the page is a mirror of an English page then they should be in the same directory, sharing the same name except for the "_fr" extension.

e.g.1  English page-  General/welcome.asp

French page-  General/welcome_fr.asp  

e.g.2  English page-  Recruitment/applications.asp

French page-  Recruitment/applications_fr.asp

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Adding Page Information

It is sensible to give pages the relevant information so that they will be found when using the CERN search engine. Therefore please don't forget to change the title and add some keywords:

  • Open the page.

  • Right click on the page (background) and choose "Page Properties".

  • General Tab:

    Title:  Add the page title to the "Title" textbox (it is recommended to put "CERN - HR" + the page main heading e.g. CERN - HR Web authoring)

    Keywords: Add a list of keywords describing the page contents, these should include-  "HR, Human Resources."  The keywords is a strong influence on how the page is referenced in search engines, they should be a list of what you think people would search under to locate your page. 

    e.g. for this authoring page: HR, Human Resources, page, creation, author, writing, web, site, etc.

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Source Control (Check In - Check Out)

When multiple authors are editing a web site, source control is the feature that avoids multiple users simultaneously editing the same file.  The HR web source control supports checking in and checking out of the files on the web site.  Every file on the site has an icon displayed to the left of it's name.

    

Document is available
Document has been checked out by you and can be modified (no one else can modify the file)
Document is checked out by another person and cannot be modified

To open a file, it must first be checked out. When a file is checked out, other authors can open the file, but cannot modify it.  A file that has been checked out will appear as a red tick (the document has been checked out to you) or a lock (the file is checked out to a different author). 

To check in a file, simply right click the mouse on the file name and select "Check in".  This will return the document to the available status and is then available to other authors for checking out.

A web author can undo a file checkout. But be aware that the file is checked in without applying any of the changes that were made since the file was checked out.

FrontPage publishes the last-saved version of a file, rather than the version that was last checked in. For example, if a file is checked out, modified, and then saved, this version of the file is what will be published, rather than the version that was last checked in.

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Tips and Guidelines

Organising the folders:

Don't leave all files in one folder:

  • create a sub-folder "images" for all pictures
  • create a sub-folder "docs" for all documents (Word, pdf, etc.)

Link to Word-, PDF-, etc. documents:

  • open the link in a new window so that the visitor does not lose our page when closing the document and the window at the same page

- in the "Hyperlink Properties"

- go into "Target Frame..."

- select "New Window"

Link to other pages OUTside HR or even OUTside CERN:

  • Open the link in a new window (see above)

Link to pages INside HR or INside CERN:

  • Avoid opening the link in a new window

Page/Folder naming:

  • avoid spaces in the names as they get converted like

    e.g. Social_affairs/Documents Social Affairs/Welcome_Brochure.asp

    becomes in the address bar

    Social_affairs/Documents%20Social%20Affairs/Welcome_Brochure.asp

  • try to keep the name as short as possible

e.g. Social_affairs/docs/Welcome_Brochure.asp

Link to specific page in a PDF document (e.g. Chapter IV of Staff Rules & Regulations)

https://cern.ch/hr-docs/srr/StaffRulesAndRegulations.pdf#Page=45   

Content referring to SRR or Admin Circulars

  • All content which refers to Admin Circulars or Staff rules and regulations should first go via the Legal Service (HR) before going to translation.

Page Links - avoiding Broken Links

  • The new HR website is now SIX interdependent sites. Beware if you move or rename pages that if there are external dependencies on your page (e.g. the front page of the HR site or another section of the HR site).

Certificate Errors

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